ABD On-Line Licensing System User Manual

Version 10/13/2005

 

Screen List

  

Log On Screen

Edit Licensee Screen

Edit Identity Baseline Screen

Change Password Screen

Forgot Password Screen

Search Screen

Action List Screen

License List Screen

New Application Screen

Privileges Screen

Applicant License Screen

Applicant Screen

Status Of Business Screen

Ownership Screen

Criminal History Screen

Violations Screen

Distilled Spirits Company Screen

Premises Screen

General Premise Information Screen

Additional Locations Screen

Applicant Signature Screen

Applicant Signature Screen No EFT

Other Application Applicant Signature Screen

Applicant Confirmation Screen

Dram Shop Certification Screen

Bond Company Certification

Local Authority Endorsement Screen

ABD Licensing Endorsement Screen

Watch List Screen

Electronic Fund Transfer (EFT) File Generation Screen

I/3 File Generation Screen

License History Screen

Add Licensee Information Screen

Print License Screen

Reports Screen

On Demand Reporting Screen

Local Authority Reports Screen

Letters Screen

Print Dram Cancellation Letter(s) Screen

Transaction Screen

Authorized Agent Screen

Administration Menu Screen

Business Type, City, Classification, County, Court Location, Insurance Company, Local Authority, Payment Type, Premises Type, Privilege, Status and Term Administration Screens

Fee Structure List Screen

Fee Structure Administration Screen

Add A&A  User Screen

Do Not Issue Screen

View Public Records Screen

Refund Application Screen

Applicant Signature Screen After Refund Application Screen

Local Authority Bank Information Screen

Transfer Premise Screen

New Premise Location Information Screen

Transfer Premise Signature Screen

Premises Update Screen

Privilege List Screen

Brew Pub Privilege Screen

Keg Registration Screen

Keg Search Screen

Living Quarters Privilege Screen

Outdoor Service Privilege Screen

Sunday Sales Privilege Screen

Catering Privilege Screen

WAN Instructions Screen

On-Premise Native Wine Privilege Screen

Carryout Wine Privilege Screen

Carryout Native Wine Privilege Screen

On-Premise Native Beer Privilege Screen

Carryout Beer Privilege Screen

Help Screens

  

Fees

  

On Premise Liquor License – 5 Day Fee Schedule

On Premise Liquor License – 14 Day Fee Schedule

On Premise Liquor License – 6 Month Fee Schedule

On Premise Liquor License – 8 Month Fee Schedule

On Premise Liquor License – 12 Month Fee Schedule

Manufacturers and Wholesaler License Fee Schedule

Color Table for Fees

Sublicense Types & Additional Locations

Carryout License Fee Chart

Licenses That Need a Dram Shop or Bond Company

Description and Percentage to State and Local Authority


Log On Screen

  

From the Alcoholic Beverages Division website (http://www.iowaabd.com/index.jsp)

Click on the link for ABD Online Licensing System.

  

Click on Icon to get screen specific help.

 

  

Overview

The “LOGON SCREEN” is used to gain access to the ABD Licensing web application to enable the user to add, edit, apply or renew a licensing application.

  

Each licensee will be required to log on to the program using a logon id and password, unless they only want to see the publicly recorded license applications (see the View Public Records link below), in which case no log in is required.

  

A new licensee, i.e. one without a user id and password, will be required to click the New Licensee link, and complete the related screens, to sign up to the system before being allowed access.

  

Left Navigation

Home                                        Link to ABD Home Page

Contact Us                                Link to ABD Contact Page

Logoff                                        Logoff

  

Field Descriptions

User Id                                      The licensee’s identification number

Password                                  The licensee’s password

  

Navigation Buttons and Links Descriptions

Logon button                             When this button is clicked the system will verify the user id and password.

After verification licensees will be taken to the License List screen where a list of licenses of which the licensee is an owner will be displayed.

  

View public records button          When this link is clicked the system will take the licensee to the “License Search” screen where they can search and view un-modifiable Portable Document Format (Adobe PDF) license applications.

Logging on to the system is not required for this link. 

  

New Licensee                                                                                                                                               When this link is clicked the system will take the licensee to the “New Licensee screen to enable a licensee, not having signed up to the system previously, the ability to generate their own user id and passwords through Enterprise A & A.  Once security screens are completed the licensee will then be taken back to this “Logon Screen” to access this system with their new user id and password.

  

Edit Licensee                            When this link is clicked the system will take the licensee to the “Edit Licensee screen where a licensee will be able to modify their personal information, i.e. the last name, date of birth etc. that was entered when signing up as a new licensee.

A valid user id and password entered on the “Logon” screen is required before access is granted to the “Edit Licensee screen.

  

Edit Identity Baseline                 When this link is clicked the system will take the licensee to the “Edit Identity Baseline screen to enable a licensee to modify their identity baseline i.e. edit the security questions that were entered when signing up as a new licensee.

A valid user id and password entered on the “Logon” screen is required before access is granted to the “Edit Identity Baseline” screen.

  

Change password                                                                                                             When this link is clicked the system will take the licensee to the “Change Password screen where a licensee can change their password.

A valid user id and password entered on the “Logon” screen is required before access is granted to the “Change Password screen.

  

Forgot password                        When this link is clicked the system will take the licensee to the “Forgot Password screen where a licensee can re-answer their the security questions that were entered when signing up as a new licensee.  The password will then be reset.

A valid user id entered on the “Logon” screen is required before access is granted to the Forgot Password” screen.


Edit Licensee Screen

This screen is used to enter New Licensee information.

  

  

Security:

Anyone can access this screen to sign up as a new licensee.  The sign up process only needs to be completed once.

A valid user id and password entered on the Logon screen is required before access is granted to edit licensee information.

  

  

Fields:

The licensee will be required to provide the following information:

Licensee’s first name

Licensee’s middle initial

Licensee’s last name

Licensee’s social security number

Licensee’s date of birth

User id        User’s id number                   NOTE:                     This field will be read only if editing an existing licensee

Password                                        NOTE:                                          This field will be hidden if editing an existing licensee

  

Navigation buttons/links:

Save button

New Licensee                Takes the licensee to ITE’s A&A Identity Baseline screen where they will answer five questions to set up their identity baseline (see below).

Existing Licensee          The licensee is taken to the A&A Identity Baseline screen where they can modify their five questions they originally answered to set up their identity baseline (see below).

  

  

Screen Information:

This application will use ITE's Enterprise Authentication & Authorization system, which provides users the ability to reset their password should they ever forget it. To facilitate this, the user will be required to provide A&A with question and answer pairs, which are referred to as the user identity baseline.

This identity baseline is used to verify the user’s identity in the case of them forgetting, or wanting to change, their password

Once the Save Identity Baseline is clicked the licensee will be taken to the Logon screen.  If the licensee is editing their information, clicking the Save button will take them back to the Logon Screen.

  


Edit Identity Baseline Screen

Enable User to modify their identity baseline.

  

  

Security:

A valid user id and password entered on the Logon screen is required before access is granted to the Edit Identity Baseline screen.

  

Fields:

The three questions that uniquely identify the user

  

Navigation buttons/links:

Save button                               The user is taken to the Logon screen.


Change Password Screen

User can Change their Password.

  

Security:

A valid user id and password entered on the Logon screen is required before access is granted to the Change Password screen.

  

Screen Information:

Here the user will be able to change their password through ITE’s A&A Change Password screen.

Once the Save New Password is clicked the user is taken back to the Logon screen.

Clicking the Reset Password will have the system generate a password for the user.


Forgot Password Screen

User can answer their identity baseline questions and reset their password.

  

  

Security:   

A valid user id entered on the Logon screen is required before access is granted to the Forgot Password screen.

  

Fields:

ITE’s A&A security screens

  

Screen Information:

The user will be taken to ITE‘s A&A Self Service Password Change screen where they will be asked to answer the three questions they originally answered when setting up their identity baseline.

  

If the Continue button is clicked and the three questions are answered correctly the user will be taken to the Set password screen where they may setup a new password.


Search Screen

Search Screen to select Licensees.

After Logon all User Ids (Except New Licensees and Dram Shops/Surety Bonds) will be on the Search Screen.

(Super Users will also have an Administrative link on the left.)

  

  

Security:

Local authority users, after logging in to the system, will be taken to this Search Screen where they can search for licenses within their authority.

(ABD and Super Users will also be taken to the Search Screen.

  

Licensees, Dram Shop users and Bond Company users will be taken to the License List screen (next section) once they have successfully logged in.

  

Users that clicked on the View Public Records link on the Logon screen will be taken to this Search Screen where they can search for license applications that they wish to view.

  

Fields:

Users will be able to search for licenses by entering one or more of the following criteria and clicking the search button:

      License number

      Licensee’s DBA (doing business as)

      Licensee classification

      Applicant’s name

  

      Owner’s first name

      Owner’s last name

  

Licensee’s business address

      Licensee’s business city

Licensee’s business county

  

Premises type

SSN

      Licensee’s status

      Date Issued

      Effective Date

      Expiration Date

  

Screen Information:

Local authority users will see two additional radio buttons and a text box at the top of this screen to enable them to act as a licensee.

Radio button one will be named “Acting as local authority”. This will always be selected by default. This tells the system that the local authority user wishes to continue to act as themselves throughout the rest of the screens.

Radio button two will be named “Acting as licensee”. When this is checked the user will also be required to enter a name in the text box named “acting as DBA”, once this is done all future screens the local authority user will see will be as if they were the licensee who is listed in the “acting as DBA” text box.

  

 Navigation buttons/links:

Search button                            A search is performed and the results appear on the License List screen


Action List Screen

After logon, Licensee will see this Action List screen.

  

  

Security:   

Licensees will have access to this screen and be taken here after logging in.

Local authority users, Dram Shop users and Bond Company users will not have access to this screen.

  

Fields:

Edit an existing Application

Complete a New Application

Complete a Renewal Application

Complete a Refund Application

Complete an Ownership Update Application

Complete a Transfer Application

Complete a Premise Application

Add an Additional Privilege(s)

  

Navigation buttons/links:

Back link                                  Takes the user back to the Logon Screen

Edit an existing Application         User will be taken to the License List screen where they can select the license they wish to edit

New Application                         User will be taken to the New Application screen where they will begin the process of requesting a new license.

Renewal Application                   User will be taken to the License List screen where they can select the license they wish to edit

Complete a Refund Application    User will be taken to the License List screen where they can select the license they wish to apply for a refund for. They will then be taken to the Refund screen

Ownership Update Application     User will be taken to the License List screen where they can select the license that they wish to work with. The user can then move through the screens making the necessary changes.

Complete a Transfer Application  User will be taken to the License List screen where they can select the license they wish to work with. The user will then be taken to the Transfer Premise Screen.

Add an Additional Privilege(s)      User will be taken to the License List screen where they can select the license they wish to work with. The user can then move through the screens making the necessary changes.

  

Screen Information:

Once the licensee selects which action they wish to perform they will be taken to the License List screen to select which license to begin working with.


License List Screen

Displays the License List after using Search Screen.

  

  

Security:

Local authority users and anonymous users (view public records) are taken here after they have performed a search from the Search screen to see their results.

  

Licensees, dram shop and bond company users are taken to this screen after they successfully logged in.

Licensees will see licenses of which they are owners. This will be matched by owner’s social security number, owner’s first name, owner’s last name and owner’s date of birth.

  

Dram Shops will see licenses that have them selected as the dram shop and have a status of Submitted to Dram Shop.

  

Bond Companies will see licenses that have them selected as the bond company and have a status of Submitted to Bond Company.

  

The license list will need to be sort-able by clicking on a heading. The initial list will be sorted by effective date in ascending order.

  

Fields:

The list of licenses will contain the following information:

      License number

      Licensee’s DBA

      Effective date

      Expiration date

Licensee’s status

  

Navigation buttons/links:

Back link                                  Takes the user back to the Logon Screen.

  

New Application link                   Will only be used for new applications and will not be covered in this document.

  

Edit / View link                           Located in the results window next to each license.

  

Licensees will see an Edit link that when clicked on will take them to the Applicant screen to allow editing of the new application. This will only be allowed up until the ABD has approved the license application.

  

Local authority users will see a View link that when clicked on will take them to the Applicant screen to view the new application.

  

Dram shop users will see a View link that when clicked on will take them to the Dram Shop Certification screen where they can certify the license.

  

Bond Company users will see a View link that when clicked on will take them to the Bond Company Certification screen where they can certify the license.

  

Anonymous users (view public records) will see a View link that when clicked on will display an un-modifiable PDF application that look like the current paper application. This is as far as anonymous users can go in the system.

  

  

Screen Information:

Licenses that are the watch list will appear in red here. There will also be a red check mark in the top right hand corner of each screen for watch list licenses.

  

The License number will be blank on all new applications until the ABD have approved the application at which time a new license number will be assigned automatically. License numbers will be assigned in numerical order.

  

Screen Information:

Once this screen is completed the following application types will see the following screens listed in order:

  

Refund Application                     Refund Application screen

Refund Application screen (used by the local authority)

Refund Application screen (used by the ABD)

  

Ownership Update Application     Applicant screen

Ownership screen

Criminal History screen

Violations screen

Applicant signature screen

Local Authority Endorsement Screen (used by the local authority)

ABD Endorsement screen (used by the ABD)

  

Transfer Application                    Applicant screen

Transfer Premise screen

New Premise Location Information screen

Transfer Premise Signature screen

Dram Shop Certification screen (used by the dram shop)

Local Authority Endorsement screen (used by the local authority)

ABD Endorsement screen (used by the ABD)

  

Premise Application                   Applicant screen

Premises Update screen

Applicant signature screen

Dram Shop Certification screen (used by the dram shop)

Local Authority Endorsement screen (used by the local authority)

  

Brew Pub Application                 Privileges screen (to begin the process)

Applicant screen

Premise screen

Applicant signature screen

Dram Shop Certification screen (used by the dram shop)

Bond Company Certification screen (used by the bond shop)

Local Authority Endorsement screen (used by the local authority)

ABD Endorsement screen (used by the ABD)

  

Living Quarters Application          Privileges screen (to begin the process)

Applicant screen

Premise screen

Applicant signature screen

ABD Endorsement screen (used by the ABD)

  

Outdoor Service Application        Privileges screen (to begin the process)

Applicant screen

Service Area screen

Applicant signature screen

Dram Shop Certification screen (used by the dram shop)

Local Authority Endorsement screen (used by the local authority)

ABD Endorsement screen (used by the ABD)

  

Sunday Sales Application           Privileges screen (to begin the process)

Applicant screen

Applicant signature screen

ABD Endorsement screen (used by the ABD)

  

Catering Application                   Privileges screen (to begin the process)

Applicant screen

Applicant signature screen

ABD Endorsement screen (used by the ABD)


New Application Screen

Select the Application Classification Type.

  

  

Security:   

Licensee users are taken here after they click on the New Application button on the License List screen.

Local authority, Dram shop and Bond Company users will not have access to this screen.

  

Fields:

Users will click on the appropriate license classification link below to start the new application:

      Class A Liquor License (LA)

Class B Liquor License (LB)

Class C Liquor License (LC)

Class E Liquor License (LE)

  

Special Class C Liquor License (BW)

Class B Beer (BB)

Class C Beer (BC)

  

Class C Native Wine (WCN)

Class B Wine (WB)

Class B Native Wine (WBN)

Wholesale Beer Distributor (BA)

Native Wholesale Beer Distributor (BAN)

  

Wholesale Wine Distributor (WA)

Native Wholesale Wine Distributor (WAN)

  

Liquor Manufacturer (CM)

Brewers, Manufacturers, Importers (CB)

Native Brewers, Manufacturers, Importers (CBN)

Distillers, Manufacturers, Importers (CD)

Vintners, Manufacturers, Importers (CV)

Native Vintners, Manufacturers, Importers (CVN)

Broker (SP)

  

Navigation buttons/links:

Back link                                  Takes the user back to the License List Screen

  

Screen Information:

Once the license classification link is clicked the user will be taken to the Applicant screen to begin the license application process.

  

If a licensee currently holds a Wholesaler or a Manufacturers (BA, BAN, WA, WAN, CM, CB, CBN, CD, CV, CVN, SP) license type they may not hold the following types of retail licenses: BB, BC, LA, LB, LC, BW, LD, LE, WB, WBN, WCN

In this case, when the ABD is ready to endorse this license, a popup will be displayed telling the ABD user that this licensee is unable to have these license types.

  

When the mouse is held over a classification link the following identification descriptions will appear as help for the user:

LA        Nonprofit clubs (members and guests only). Retail on premises liquor, beer, wine; no carry out.

LB        Hotels & motels. Retail on premises liquor, beer, wine; carry out beer.

LC        Taverns, bars, restaurants etc. Retail on premises liquor, beer, wine; carry out beer.

LD        Trains, watercraft, boats. Retail on premises liquor, beer, wine; carry out beer.

  

BW       Taverns, bars, restaurants etc. Retail on premises beer, wine; carry out beer.

BB        Taverns, bars, restaurants, etc. Retail on premises beer; carryout beer.

BC        Grocery & convenience stores, pharmacies etc. Retail carry out beer only.

  

Class C Native Wine (WCN)

Class B Wine (WB)

Class B Native Wine (WBN)

Wholesale Beer Distributor (BA)

Native Wholesale Beer Distributor (BAN)

  

Wholesale Wine Distributor (WA)

Native Wholesale Wine Distributor (WAN)

  

Liquor Manufacturer (CM)

Brewers, Manufacturers, Importers (CB)

Native Brewers, Manufacturers, Importers (CBN)

Distillers, Manufacturers, Importers (CD)

Vintners, Manufacturers, Importers (CV)

Native Vintners, Manufacturers, Importers (CVN)

Broker (SP)

  

LE        Grocery & liquor stores, etc. Retail carry out liquor; no on premises. (Also, sales to on premises classes A, B, C and D liquor license.)

WB       Grocery & wine stores, etc. Carry out wine only; no on premises.

BA        Wholesale beer distributors. Wholesale sales to licensed retail outlets; no public sales.

BAN     Wholesale beer distributors. Sales by Iowa breweries to licensed retail outlets; no public sales.

WA       Native wholesale wine distributors. Wholesale sales to licensed retail outlets; no public sales.

WAN    Native wholesale beer distributors. Sales by Iowa wineries to licensed retail outlets; no public sales.

CM       Liquor manufacturers. Manufacture, rectify, store, sell liquor to Iowa Alcohol Beverages Division and customers outside Iowa.

CB        Brewers, manufacturers, importers. Beer sales to licensed wholesale beer distributors only.

CBN     Native brewers, manufacturers. Beer sales by Iowa breweries to licensed wholesale beer distributors only.

CD        Vintners, manufacturers, importers. Wine sales to Iowa Alcohol Beverages Division only.

CVN     Native vintners, manufacturers. Wine sales by Iowa wineries to licensed wholesale wine distributors only.

SP        Broker. Distilled spirits manufacturer’s representatives.


Privileges Screen

Select the Privileges for the License.

  

  

Security:   

Licensees will be able to enter information (and change information until submitting the application) on this screen.

Local authority users will only have viewable privileges on this screen.

Dram Shop and Bond Company groups will not have access to this screen.

  

Fields:

License classification (display only)

  

The following license types will only see the associated sub-license types:

BB                    Brew Pub, Living Quarters, Outdoor Service, Sunday Sales, On-Premises Native Wine, Carryout Wine, Carryout Native Wine

BC                    Living Quarters, Outdoor Service, Sunday Sales, Carryout Wine, Carryout Native Wine

LA                    Living Quarters, Outdoor Service, Sunday Sales, Carryout Wine, Carryout Native Wine

LB                    Living Quarters, Outdoor Service, Sunday Sales, Catering Privilege, Carryout Wine, Carryout Native Wine

LC                    Brew Pub, Living Quarters, Outdoor Service, Sunday Sales, Catering Privilege, Carryout Wine, Carryout Native Wine

BW                   Living Quarters, Outdoor Service, Sunday Sales

LD                    Living Quarters, Sunday Sales

LE                    Living Quarters, Outdoor Service, Sunday Sales, Carryout Wine, Carryout Native Wine, Carryout Beer

WB                   Living Quarters, Sunday Sales, Outdoor Service

BA                                                                                                   Living Quarters

BAN                 Living Quarters, Sunday Sales, On-Premises Native Beer, and Native Brewer’s Certificate of Compliance (free with BAN)

WAN                Living Quarters, Sunday Sales, On-Premises Native Wine, Native Wine Certificate of Compliance (free with WAN)

WBN                Living Quarters, Sunday Sales

WCN                Living Quarters, Outdoor Service, Sunday Sales

  

Requested effective date

  

Screen Information:

If Outdoor Service is selected then a popup window will appear asking the user to “Please submit a sketch to the local authority”.

  

Seasonal licenses will automatically be cancelled the day after the expiration date.

  

Navigation buttons/links:

Back link                                  Takes the user back to the Applicant Screen

Next link                                    Takes the user to the Applicant License Screen

  

Screen Information:

When a user hovers over a privilege, a detailed description of that privilege will appear. The user may also get a detailed description of that privilege in the user help screen.

  

If a user already has carryout wine and they now want carryout beer (BC) then the license is re-issued with the carryout beer as the main license and the carryout wine as a sub-license. The order of the license and sub-licenses is liquor, beer and then wine.

  

If a user has WB and they select a BC privilege then a popup window appears asking them to contact the ABD.

  

Seasonal licenses will automatically be cancelled the day after the expiration date.(Renewals)


Applicant License Screen

Select the length of the License.

  

Only Super Users and ABD License Authority will see this information.

 

  

Security:   

Licensees will be able to enter information (and change information until submitting the application) on this screen.

Local Authority, Dram Shop and Bond Company groups will have read only privileges on this screen.

  

Fields:

Length of license requested (choose from the following):

      For On-Premise applications;      12 month, 8 month, 6 month, 14 day and 5 day

For Off-Premise applications;      12 month

For Off-Premise applications for a class B wine permit;     12 month, 8 month, 6 month

  

Navigation buttons/links:

Back link                                  Takes the user back to the Applicant Classification Screen

Next link                                    Takes the user to the Status of Business Screen

  

Screen Information:

The following are required fields. The user will be unable to move to the next screen without completing them:

Length of license requested


Applicant Screen

Enter information about a New Application.

  

  

Security:   

Licensees will be able to enter information (and change information until submitting the application) on this screen.

Local authority users will only have viewable privileges on this screen.

Dram shop and Bond Company users will only have viewable privileges on this screen.

  

Fields:

Name of business (DBA)

Name of organization (as on the current system)

  

Premise’s address line 1

Premise’s address line 2

Premise’s city

Premise’s county

Premise’s zip

  

Business phone

Cell / Home phone

  

Mailing address line 1

Mailing address line 2

Mailing city

Mailing state

Mailing zip

  

Contact name

Phone

email address

  

Screen Information:

The License number, in the heading, will be blank on all new applications until the ABD have approved the application at which time a new license number will be assigned automatically. License numbers will be assigned in numerical order.

  

Navigation buttons/links:

Back link                                  Takes the user back to the License List Screen

Next link                                    Takes the user to the Applicant Classification Screen

  

Navigation buttons/links: (Renewals)

Back link                                  Takes the user back to the License List Screen

Next link                                    Takes the user to the Privileges Screen

  

  

Screen Information:

If the Name of applicant field is changed by a licensee, a pop will appear telling them to contact the ABD.

The License number, in the heading, will be blank on all new applications until the ABD have approved the application at which time a new license number will be assigned automatically. License numbers will be assigned in numerical order.

  

NOTE:        Once the user reaches this screen and we are working with a single license, the rest of the “application” screen links will appear on the menu navigation on the left hand side. The user may select a specific screen (if accessible to them) and jump directly to that screen. This will avoid having to go through all the screens to get to say the Signature screen.

  

  

Screen Information:

The license number that appears will be a temporary application number for reference. The real license number will be assigned by the ABD later.

  

The following are required fields. The user will be unable to move to the next screen without completing them:

      Name of Applicant

      Name of business (DBA)

      Address of Premises

      City, County and Zip

      Phone

      Contact Name

      Phone


Status of Business Screen

To Select the Type of Business.

  

  

Security:

Licensees will be able to enter information (and change information until submitting the application) on this screen.

Local authority users will only have viewable privileges on this screen.

Dram Shop users and Bond Company users will not have access to this screen.(Renewals)

  

Fields:

Indicate how the business will be operated (choose from the following):

      Sole proprietorship

      General partnership

      Limited partnership

      Privately-held corporation

      Publicly traded corporation

      Limited liability corporation

      Non-profit association

      Municipality

      Other

  

The following fields are also included:

Corporation ID Number (for Corporations, Limited Liability Companies, Limited Partnerships, and Limited Liability Partnerships)

                                      May only be numeric

Federal Employer ID#

Federal Employer ID applied for (checkbox)

  

Screen Information:

The following are required fields. The user will be unable to move to the next screen without completing them:

      Corporate ID number if it’s a corporation

  

Screen Information: (Renewals)

If a licensee changes any of the fields on this screen, except for the Federal Employer Id, then a popup screen will appear asking them to “Please contact the Iowa Alcoholic Beverages Division” and the change will not be saved.

  

Navigation buttons/links:

Back link                                  Takes the user back to the Applicant License Screen

Next link                                    Takes the user to the Ownership Screen

  

Navigation buttons/links: (Renewals)

Back link                                  Takes the user back to the Privileges Screen

Next link                                    Takes the user to the Ownership Screen

  


Ownership Screen

To Display existing Owners List and to Add a new Owner to the List.

  

  

Security:   

Licensees will be able to enter information (and change information until submitting the application) on this screen.

Local authority users will only have viewable privileges on this screen.

Dram Shops and Bond Company users will not have access to this screen.

  

Fields:

Summary of owners section

  

First name of owner                         

Last name of owner

Owner address line 1

Owner address line 2

Owner city

Owner state

Owner zip

Owner position

Owner SSN

Owner a US citizen

Owner date of birth

Owner percentage of ownership

  

Fields: (Renewals)

Summary of owners section

  

First name of owner                    not editable for licensee

Last name of owner                    not editable for licensee

Owner address line 1                  editable for licensee

Owner address line 2                  editable for licensee

Owner city                                 editable for licensee

Owner state                               editable for licensee, except for sole proprietorship

Owner zip                                  editable for licensee

Owner position                           editable for licensee, (owner, spouse, partner, president etc.).

Owner SSN                               not editable for licensee

Owner a US citizen                    not editable for licensee

Owner date of birth                     not editable for licensee

Owner percentage of ownership   not editable for licensee

No Spouse                                not editable for licensee, will only appear for Sole Proprietorships

  

Navigation buttons/links:

Edit / Delete / View link                          Licensees will see an Edit link allowing the information to be updated.

Licensees will see a Delete link allowing an owner to be deleted.

Local Authorities will see a View link allowing the data only to be viewed.

Add Owner link                                      Licensees will see an Add New button allowing them to enter a new owner.

Save link                                               Licensees will see a Save button allowing them to save any changes.

Back link                                              Takes the user back to the Status of Business Screen

Next link                                                Takes the user back to the Criminal History Screen

  

Navigation buttons/links: (Renewals)

View link                                   Licensees and Local Authorities will see a View (not an Edit or Delete) link allowing the data only to be viewed.

Located next to each owner in the list section, when clicked on will fill the detail section with that owner’s information.

Adding or changing an owner requires the licensee to contact the ABD.

Back link                                  Takes the user back to the Status of Business Screen

Next link                                    Takes the user back to the Criminal History Screen

  

Screen Information:

All fields, except for address line 2, are required on this screen.

If the business is operated as a Sole Proprietorship then the licensee will not be allowed to change the state.

  

For Sole Proprietorships and Partnerships the applicant’s name needs to be in the owner’s list, if it is not then when the ABD is ready to endorse this license, a popup will be displayed telling the ABD user that the applicant is not in the owner’s list.

  

If the business is operated as a Sole Proprietorship then the licensee will not be allowed to change the state. (Renewals)


Criminal History Screen

To Enter Criminal History Information.

  

If Yes to any question, you will be taken to the Violations Screen

 

  

Security:

Licensees will be able to enter information (and change information until submitting the application) on this screen.

Local authority users will only have viewable privileges on this screen.

Dram Shop and Bond Company users will not have access to this screen.

  

Fields:

Convictions

Arrests

If no arrests then …

  

Screen Information:

All fields require a selection on this screen.

  

Navigation buttons/links:

Back link                                  Takes the user to the Ownership Screen

Next link                                    If any of the questions are answered yes, takes the user to the Violations Screen.

                                                If all of the questions are answered no, takes the user to the Premises Screen.

  

Screen Information:

Initially all questions will be blank. A selection must be made for each question before going to the next screen.


Violations Screen

Click Add Violation to clear data and add another violation.

 
To display existing Violations and to Add new Violations to the list.

  

Click Save to Save the violation entered

 

  

Security:

Users will only be taken here if any question is answered yes on the Criminal History screen.

Licensees will be able to enter information (and change information until submitting the application) on this screen.

Licensees will be able to add new violations but will not be able to edit or delete existing violations, this requires contacting the ABD. (Renewals)

Local authority users will only have viewable privileges on this screen and will not see the Add New Violation or the Save button.

Dram Shop and Bond Company users will not have access to this screen.

  

Fields:

There will be a window on this screen displaying a summary of the owners’ violations.

  

Owner name                              Selected from drop down of people entered on the ownership screen

Date of arrest

Charge                                      The description of the charge

Disposition of arrest

Location of court                        County, State or Federal

Citizenship lost?

  

Navigation buttons/links:

Edit / Delete / View link              Licensees will see an Edit link allowing them to update the information.

                                                Licensees will see a Delete link allowing a violation to be deleted.

                                                Local Authorities will see a View link allowing the data only to be viewed.

View link (Renewals)                  Located next to each violation in the list, if clicked then the user will see the selected violation’s information in the detail section.

  

Add violation button                    Only licensees will see this button.

If clicked then the licensee can enter a new violation.

  

Save button                               Only licensees will see this button.

Allows a licensee to save a new or edited violation.

  

Back link                                  Takes the user to the Criminal History Screen

Next link                                    The following application types are taken to the Product List screen

Wholesale Beer Distributor (BA)

Native Wholesale Beer Distributor (BAN)

Wholesale Wine Distributor (WA)

Native Wholesale Wine Distributor (WAN)

                                                All other application types are taken to the Premises Information Screen

Takes the user to the Premises Information Screen (Renewals)

  

Screen Information: (Renewals)

If the Licensee has selected Update Ownership Application from the Action List screen then they will have full updatable rights on this screen. They will also be able to add and delete violations.

  


Distilled Spirits Company Screen

To Display existing Distilled Spirit Companies List and to Add new Distilled Spirits Companies to the List.

  

  

Security:   

Broker (SP) Licensees will be able to enter information (and change information until submitting the application) on this screen.

Local authority, Dram Shops and Bond Company users will not have access to this screen.

  

Fields:

Summary of company section

  

Name of Distilled Spirits Company

Company (Business) phone number

Company Address line 1

Company Address line 2

Company City

Company State

Company Zip Code

  

Fields: (Renewals)

Summary of owners section

  

Name of company                      not editable for licensee

Company (bus.) phone number    editable for licensee

Company address line 1             editable for licensee

Company address line 2             editable for licensee

Company city                            editable for licensee

Company state                          editable for licensee

Company zip code                     editable for licensee

Navigation buttons/links:

Edit / Delete / View link                          Licensees will see an Edit link allowing the information to be updated.

Licensees will see a Delete link allowing an entry to be deleted.

Add Company link                                  Licensees will see an Add New button allowing them to enter a new company.

Save link                                               Licensees will see a Save button allowing them to save any changes.

Back link                                              Takes the user back to the Violations or Criminal History Screen

Next link                                                Takes the user to the Applicant Signature Screen

  

Navigation buttons/links: (Renewals)

View link                                   Licensees will see a View (not an Edit or Delete) link allowing the data only to be viewed.

Located next to each company in the list section, when clicked on will fill the detail section with that company’s information.

Adding or changing an company requires the licensee to contact the ABD.

Back link                                  Takes the user back to the Violations or Criminal History Screen

Next link                                    Takes the user back to the Applicant Signature Screen

  

Screen Information:

All fields, except for address line 2, are required on this screen.

If the business is operated as a Sole Proprietorship then the licensee will not be allowed to change the state.

  


Premises Screen

Used to Enter Premises Information.

  

If the “premises configuration changed since last year” question is answered yes, then a popup will be displayed telling the licensee that they “need to submit a new sketch to the Local Authority”.

 

  

Security:   

Licensees will be able to enter information (and change information until submitting the application) on this screen.

Local authority users will only have viewable privileges on this screen.

Dram Shop and Bond Company users will not have access to this screen.

  

Fields:

Premises Type

Will only appear for Class D Liquor License containing the following in the dropdown

Excursion gambling boat

      Excursion boat

      Train

      Plane

The Boat Applicants Only verbiage will only appear for boat applications.

Local authority (selection is city, county or state)

License city

License county

City population (automatically filed in and non-editable)

County population (automatically filed in and non-editable)

Dram Shop

Bond Company (where applicable)

  

Fields: (Renewals)

Has the premises configuration changed since last year (for renewal)?

      This question will always need to be answered by the licensee for renewals

Control of Premises

Premises Type

Local authority (selection is city, county or state)

License city

License county

City population (automatically filed in)

County population (automatically filed in)

Dram Shop

Bond Company (where applicable)

  

Type of premises will only appear for Class D Liquor License containing the following in the dropdown

Excursion gambling boat

      Excursion boat

      Train

      Plane

  

  

Navigation buttons/links:

Back link                                  Takes the user back to the Criminal History Screen

Next link                                    Takes the user to the

General Premise Information screen if the application is one of the following:

On-Premise

Boats, Trains and Planes

Off-Premise

                                                Applicant Signature screen for all other application types

  

Navigation buttons/links: (Renewals)

Back link                                  Takes the user back to the Criminal History Screen

Next link                                    Takes the user to the

Additional Locations screen if the application is one of the following:

Native Wholesaler Beer Permit

Native Wholesaler Wine Permit

                                                Applicant Signature screen for all other application types

  

Screen Information:

Once a city is selected from the city drop down the city population will be automatically filled in.

Once a county is selected from the county drop down the county population will be automatically filled in.

City and county populations are not editable.

  

The following fields are required in this screen:

      Control of Premises

      Premises Type

Local Authority

License City

License County

Dram Shop (if applicable)

Bond Company (if applicable)

  

If the Dram Shop, the licensee is using, is not listed in the drop down list then the licensee should contact the Dram Shop about the issue. The Dram Shop in turn will contact the ABD so as they can be activated as Dram Shop users.

  

The wording on the screen beginning with “Submit a sketch to the Local Authority …” will be replaced with “Submit a sketch to the Division …” when it is a state approved license (LD, BA, BAN, WA, WAN, CB, CBN, CD, CM, CV, CVN, SP).

  

Screen Information: (Renewals)

If the “premises configuration changed since last year” question is answered yes then a popup will be displayed telling the licensee that they “need to submit a new sketch to the Local Authority”.

  

The wording on the screen beginning with “Submit a sketch to the Local Authority …” will be replaced with “Submit a sketch to the Division …” when it is a state approved license (LD, BA, BAN, WA, WAN, CB, CBN, CD, CM, CV, CVN, SP).

  


General Premise Information Screen

Used to enter General Premise Information.  

  

Available fields for use is determined by the type of license application

 

  

Security:   

Only the following application types will see this screen:  

On-Premise

Boats, Trains and Planes

Off-Premise

  

Licensees will have updatable privileges on this screen.

Local authority users will only have viewable privileges on this screen.

Dram Shop and Bond Company users will not have access to this screen.

  

Fields:

On-Premise applications will see

Number of bathrooms

Number of floors

Other businesses accessible from premises?

  

Seats a minimum of 25

Non-profit? (Class A Liquor License “Club applicants and Veterans Organizations only)

Number of dues paying members (New Applications)

Minimum of 20 sleeping rooms? (Class B Liquor License applicants only)

  

Chartered by Congress

Number of days selling alcohol

Number of days open a week? (Renewals)

  

Boats, Trains and Planes applications will see

Excursion gambling boat (Y/N)

Name of river, lake

Excursion boats (Y/N)

Name of river, lake

  

Train (Y/N)

Plane (Y/N)

  

Conform to regulations? (New Applications)

Accommodate minimum of 25 people? (New Applications)

Number of bathrooms (New Applications)

  

Off-Premise applications will see

Other businesses accessible from premises? (New Applications)

Square footage (Class C Beer permit and Class E Liquor only)

Number of bathrooms(Renewals)

  

Sell groceries (Y/N)

Sell gasoline (Y/N)

  

Navigation buttons/links:

Back link                                  Takes the user back to the Premises Screen

Next link (New Applications)        Takes the user to the Applicant Signature Screen

Next link (Renewals)                   Takes the user to the  Additional Locations if the application type is one of the following:

On-Premises Native Wine

Carryout Native Wine

On-Premises Native Beer

Native Brewer’s Certificate of Compliance

Native Wine Certificate of Compliance

                                                      Otherwise the user is taken to the Applicant Signature Screen.

  

Screen Information:

If a licensee changes the “Other business accessible” to yes, then a popup will appear telling them to contact the ABD.

  

The following verbiage appears for the square footage for class C Beer permits:

Square footage of the entire retail sales area of the business, including area of walk-in coolers that are accessible to the public. This includes all areas where non-alcohol products are also sold. Do not include areas that are not accessible to the public (offices, bathroom, kitchen, storage area etc.).

  

The following verbiage appears for the square footage for class E Liquor licenses:

Square footage of the entire interior area of the building, including, but not limited to, all areas used in the storage, distribution, wholesale and retail sale of merchandise, offices, bathrooms, break rooms etc.

  

All relevant fields are required on this screen.


Additional Locations Screen

Displays the Location List.  Add a new location.

  

Click Save to Save the new or additional Location entered

 

Click Add New Location to clear data and add another location.

 

  

Security:

Licensees will have updatable and delete privileges on this screen. Licensees will have access to this screen all year round.

Local authority users will only have viewable privileges on this screen.

Dram Shop users and Bond Company users will not have access to this screen.

  

Only the Native Wholesale Wine Distributor (WAN) application type will see this screen.

  

Fields:

List of additional businesses with the following information:

Additional business name

Address

Address Line 2

City, State and Zip

Business phone

  

Effective and expiration dates

Control of premises

  

Navigation buttons/links:

Edit / View /Delete link               Located next to each additional business.

Licensees will see an Edit link and when this is clicked the additional business information appears in the detail section for editing.

Licensees will see a Delete link and when this is clicked the associated additional business is deleted from the list. The user will first be asked to confirm the deletion by a popup window.

  

Local Authorities will see a View link and when this is clicked the additional business information appears in the detail section for viewing.

  

  

Add New Location button            Only licensees will see this button.

When clicked the user can enter a new additional location’s details in the detail section.

  

Save button                               Only licensees will see this button.

When clicked the user saves any changes/additions made in the detail section.

  

Back link                                  Takes the user back to the Premises Screen

Next link                                    Takes the user to the Application Signature Screen

  

Screen Information:

If an addition of a new location takes place the ABD will need to approve this once it comes for approval.

  


Applicant Signature Screen

  

  

Security:

Licensees will have updatable privileges on this screen.

Local authority, Dram Shop and Bond Company users will not see this screen.

  

Fields:

Applicant’s name                       Name to affirm that the applicant has read the declaration

Applicant’s signature date           Date of signature

  

Applicant’s bank name               Name of the bank from which the fees will be swiped

Applicant’ bank routing number   Bank’s routing number

Applicant’ bank account             Bank account from which the fees will be swiped

Amount to be transferred from licensee’s account. This will be read only and automatically calculated.

  

Fees paid to the Local Authority  Used if the user wishes to pay the fees directly to their local authority.

Fees paid to the ABD                 Used if the user wishes to pay the fees directly to the ABD.

  

Navigation buttons/links: (New Applications)

Back link                                  Takes the user back to the Premises Screen

Print Notary Form button             Takes the user to a pdf document of the Notary Form that is required for new licenses. They may print the form from here.

Finish button                             Takes the user to a message page telling them their application has been submitted.

                                                Once licensees have clicked Finish they will be unable to make any further changes. Further changes will have to be completed by the ABD.

  

Navigation buttons/links: (Renewal)

Back link                                  Takes the user back to the Additional Locations List Screen

Finish button                             Takes the user to a message page telling them their application has been submitted.

Once licensees have clicked Finish they will be unable to make any further changes. Further changes will have to be completed by the ABD.

  

  

Screen Information:

If the licensee does not wish to provide their bank information then they may check the checkbox titled “Fees paid to the Local Authority” and take their payment directly to the local authority.

  

Once this screen is completed successfully (by the licensee), the licensee is taken to a message screen informing them that the application has been successfully submitted. Once ok is clicked on the message screen they are then taken back to the License List screen.

  

Applicant Signature and date are required fields on this screen.


Applicant Signature Screen

  

  

Security:   

Security info goes here.

 

Fields:

Effective Date:

 

Navigation buttons/links:


Other Application Applicant Signature Screen

  

  

  

Security:

Licensees will have updatable privileges on this screen.

Local authority, Dram Shop and Bond Company users will not see this screen.

  

Fields:

Applicant’s name                       Name to affirm that the applicant has read the declaration

Applicant’s signature date           Date of signature

  

Applicant’s bank name               Name of the bank from which the fees will be swiped

Applicant’ bank routing number   Bank’s routing number

Applicant’ bank account             Bank account from which the fees will be swiped

Amount to be transferred from licensee’s account. This will be read only and automatically calculated.

  

Fees paid to the Local Authority  Used if the user wishes to pay the fees directly to their local authority.

Fees paid to the ABD                 Used if the user wishes to pay the fees directly to the ABD.

  

Navigation buttons/links: (New Applications)

Back link                                  Takes the user back to the Premises Screen

Print Notary Form button             Takes the user to a pdf document of the Notary Form that is required for new licenses. They may print the form from here.

Finish button                             Takes the user to a message page telling them their application has been submitted.

                                                Once licensees have clicked Finish they will be unable to make any further changes. Further changes will have to be completed by the ABD.

  

Navigation buttons/links: (Renewal)

Back link                                  Takes the user back to the Additional Locations List Screen

Finish button                             Takes the user to a message page telling them their application has been submitted.

Once licensees have clicked Finish they will be unable to make any further changes. Further changes will have to be completed by the ABD.

  

Screen Information:

If the licensee does not wish to provide their bank information then they may check the checkbox titled “Fees paid to the Local Authority” and take their payment directly to the local authority.

  

Once this screen is successfully completed by the licensee, they are taken to a message screen informing them that the application has been successfully submitted. Once ok is clicked on the message screen they are then taken back to the License List screen.

  

Applicant Signature and date are required fields on this screen.

  


Applicant Confirmation Screen

  

  

Security: Licensees will see this screen.

  

Fields:

  

Navigation buttons/links: Click OK, you will return to the Action List.

  

Screen Information: After successfully completing the Applicant Signature screen you will be directed to this Applicant Confirmation screen.


Dram Shop Certification Screen

Dram Shop uses this screen to certify the License.

  

  

  

Security:

Users will access this screen from the link on the left hand side navigation bar.

Dram shops will have updatable privileges on this screen.

Licensees, Bond Companies and Local Authorities will be able to only view this screen.

  

Fields:

Reason for re-submittal will appear if the license has been re-submitted to the dram shop

Policy Number

Assured (automatically filled in and non-editable)

DBA (automatically filled in and non-editable)

Address, Address line 2, city, state and zip (automatically filled in and non-editable)

Policy Effective Date

Policy Expiration Date

  

Check list

Outdoor service endorsement

Policy Information Verified

  

Navigation buttons/links:

Submit button                            Takes the user to the Message screen explaining the license has been submitted.

Once dram shops have clicked Submit they will be unable to make any further changes. Further changes will have to be completed by the ABD.

  

  

Screen Information:

The following fields will automatically be filled in and are non-editable; Assured, DBA, Address, Address Line 2, City, State and Zip.

All fields are required except the Outdoor Service Endorsement, which is optional. The Dram Shop user will not be allowed to save this screen until the required fields are entered.

  

The effective and expiration dates of the policy will be matched with the license dates that the systems holds, if they do not match a popup window will appear informing the Dram Shop user (i.e. the dates of the license must be within the dates of the certification).

  

If Outdoor Service has been selected by the licensee as a privilege then the Dram Shop will be required to check Outdoor Service Agreement.

  

From the Message screen further navigation will be performed from the navigation bar on the left hand side of the screen.

  

The instruction at the top “Complete the fields below to endorse the renewal application” will vary depending upon what application type is to be endorsed (i.e. new, renewal etc.).


Bond Company Certification Screen

Bond Company Uses this Screen to Certify the License.

  

  

Security:

Users will access this screen from the link on the left hand side navigation bar.

Bond Companies will have updatable privileges on this screen.

Licensees, Dram Shops and Local Authorities will be able to view this screen.

  

Fields:

Bond Number

Assured (pre-filled in and non-editable)

DBA (pre-filled in and non-editable)

Address, Address line 2, city, state and zip (pre-filled in and non-editable)

Policy Effective Date

Policy Expiration Date

  

Effective continuity

  

  

Navigation buttons/links:

Submit button                            Takes the user to the Message screen explaining the license has been submitted.

Once the bond company has clicked Submit they will be unable to make any further changes. Further changes will have to be completed by the ABD.

  

  

Screen Information:

The following fields will automatically be filled in and are non-editable; Assured, DBA, Address, Address Line 2, City, State and Zip.

All fields are required except the Effective continuity, which is optional. The Bond Company user will not be allowed to save this screen until the required fields are entered.

  

The address fields entered on this screen will be compared against the address that the systems holds for the premises, if they do not match a popup window will appear informing the Bond Company user.

  

The effective and expiration dates of the policy will be matched with the license dates that the systems holds, if they do not match a popup window will appear informing the Bond Company user (i.e. the dates of the license must be within the dates of the certification).

  

If Outdoor Service has been selected by the licensee as a privilege then the Bond Company will be required to check Outdoor Service Agreement.

  

From the Message screen further navigation will be performed from the navigation bar on the left hand side of the screen.

  

The instruction at the top “Complete the fields below to endorse the renewal application” will vary depending upon what application type is to be endorsed (i.e. new, renewal etc.).


Local Authority Endorsement Screen

Local Authority Uses this Screen to Endorse the License.

  

 

All fields are required. The Local Authority user will not be allowed to submit this screen, to the ABD, until the required fields are entered.

  

Security: (New Applications)

Local authorities will access this screen from the link on the left hand side navigation bar and will have updatable privileges until they submit, after which further changes need to be made by the ABD.

Licensees will have viewable privileges on this screen.

Dram Shop and Bond Company users will not have access to this screen.

  

Security: (Renewals)

Local authorities will access this screen from the link on the left hand side navigation bar.

Licensees, Dram Shops and Bond Companies will be able to view this screen.

  

All fields are required. The Local Authority user will not be allowed to submit this screen, to the ABD, until the required fields are entered.

  

Fields:

Daytime phone

  

License approved?

License denied?

Reasons for denial

License timely filed?

Outdoor service area approved?

Outdoor service area denied?

  

Check list (New Applications)

      Sketch on file

      Lease, Final Sales Contract or Warranty Deed on file

      Premise's address correct

      Was a DCI background check run, Yes/No

      Notarized statement on file

      Previous license number at this location

  

      Fees paid by the applicant

Debit the local authority’s account via an eft

 Comments

  

Check list (Renewals)

            If the licensee chose that the premises have changed then the “New sketch on file” check appears.

            Was DCI background check run?

  

            Fees paid by the applicant

Debit the local authority’s account via an eft

Comments

  

Fee amount and percentage (Renewals)

  

Signature

Signature Date

Reason for re-submittal

  

Navigation buttons/links:

Submit button                            If “Debit the local authority’s account…” is checked then the user is taken to the Local Authority Bank Information screen.

If “Debit the local authority’s account…” is not checked then the user is taken to the Message screen explaining the license has been endorsed.

Once local authorities have clicked Submit they will be unable to make any further changes. Further changes will have to be completed by the ABD.

Resubmit To Dram Shop button  Takes the user to the Message screen explaining the license has been resubmitted to the Dram Shop.

The status of the application changes to Submitted to Dram Shop so as the Dram Shop will see this license the next time they log in and look at the License List screen.

The Dram Shop will also see what has been entered in the Reason for re-submittal.

For a bond company the button will say Resubmit To Bond Company.

  

Screen Information:

From the Message screen further navigation will be performed from the navigation bar on the left hand side of the screen.

  

The instruction at the top “Complete the fields below to endorse the renewal application” will vary depending upon what application type is to be endorsed (i.e. new, renewal, ownership update etc.).( Renewals)


ABD Licensing Endorsement Screen

  

  

Security:   

The ABD Licensing and ABD Super User groups will have updatable privileges on this screen.

ABD Accounting and ABD Regulation groups will have read only privileges on this screen.

No other security group will have access to this screen.

  

Fields:

Display of the payment history of fees (automatically done)

 

Date of decision

 

License approved?

License denied?

Reasons for denial

License timely filed?

License effective date (if approved)

 

Approved Yes/No radio buttons

 

** Checklist to be determined

  

Checklist will contain a checkbox that the ABD has seen a lease or sketch.

 

Navigation buttons/links:

Submit button                            Located at the bottom of the screen, only the licensee group will see this button. This takes the user to the Message screen explaining that the license has been submitted for a refund.

  

Screen Information:

From the Message screen further navigation will be performed from the navigation bar on the left hand side of the screen.

 

Once this screen is completed then

The status (and status date) changes to ABD Licensing Approved/Denied.


Watch List

  

  

Security:   

ABD users will get to this screen from the navigation bar on the left hand side of the screen.

ABD Super Users, ABD Licensing and ABD Regulation users will have updatable privileges on this screen.

ABD Accounting users will only have viewable privileges on this screen.

  

Fields:

List of entries on the watch list for this license

Comment                                  Any comment entered for this license

Removed from watch list             Only ABD Super Users and ABD Regulation users will have access to change this.

 

Navigation buttons/links:

Add button                                ABD Super Users, ABD Licensing and ABD Regulation users will see this button.

Clears the comment input box in preparation for a new entry.

  

Save button                               ABD Super Users, ABD Licensing and ABD Regulation users will see this button.

Saves the changes made on the screen.

 

Screen Information:

Any license with entries here will appear on the watch list.


Electronic Fund Transfer (EFT) File Generation Screen

  

Security:   

The ABD Licensing, ABD Super User, ABD Accounting and Local Authority groups will have updatable privileges on this screen.

0

Fields:

Transaction Date                                    Process all transactions for this date

  

Navigation buttons/links:

Create  button                            Located at the bottom of the screen. This creates the EFT file on the server.

Print EFT  button                       Located at the bottom of the screen. This displays the EFT file in a separate browser window for print and saving locally.

Print EFT  button                       Located at the bottom of the screen. This displays the EFT report file in a separate browser window for print and saving locally.

  

From the Message screen further navigation will be performed from the navigation bar on the left hand side of the screen.

  

Screen Information:

The user (or the county/city in the case of a licensee paying them) will have the ability to make an EFT for payment of the liquor license fee.

  

If the Local Authority fees are paid then the status (and status date) changes to Local Authority Fees Paid.

  

If the Treasury fees are paid, then the status (and status date) changes to Treasury Fees Paid.

  

Once this screen is completed and the license has been approved/denied/held then

The status (and status date) changes to Dram Shop Denied.

  

The source and destination lookups will display a list of authorities in alphabetical order. Selecting one will automatically put their bank name and account number into the fields on the screen.       


I/3 File Generation Screen

  

Security:   

The ABD Licensing, ABD Super User, ABD Accounting and Local Authority groups will have updatable privileges on this screen.

0

Fields:

Active Only                                If checked only process transactions that are for Local Authorities that are live for the eLicensing system and within the specified date range.  If unchecked then are transactions for date range selected are processed.

From Date                                 Only process transactions that are on or after this date.

To Date                                     Only process transactions that are on or before this date.

  

Navigation buttons/links:

Create I/3 File & Report button       Located at the bottom of the screen. This creates the EFT file on the server.

Submit to I/3 button                      Located at the bottom of the screen. This transmits the I/3 file to the I/3 server for processing.

Print I/3 Report button                   Located at the bottom of the screen. This displays the I/3 report file in a separate browser window for print and saving locally.

  

From the Message screen further navigation will be performed from the navigation bar on the left hand side of the screen.

  

Screen Information:

The user (or the county/city in the case of a licensee paying them) will have the ability to refund the processing fees for the Local Authorities through a warrant cut by the State of Iowa’s I/3 system.

Once the files are generated all the appropriate transaction records are marked as processed.
License History Screen

 

 

Security:         

The ABD Super User group will have updatable privileges on this screen.

The ABD Licensing, ABD Accounting and ABD Regulation groups will have view only privileges on this screen.

No other security groups will have access to this screen.

 

Fields: 

Updatable fields:

Status drop down

Status Date

Comment

 

There will be a window, viewing only, on this screen displaying a summary of the license’s history with the following information:

                                                                License number

                                                                DBA

Status

Status Date

Updated by                                                  Will be updated automatically by the system

 

Navigation buttons/links:

Update button                            Located after the status date field screen and before the display window. Updates the status change.

Further navigation will be performed from the navigation bar on the left hand side of the screen.

  

Screen Information:    

 


Print License Screen

  

Security:         

The ABD Licensing and ABD Super User groups will have access to this screen.

No other security groups will have access to this screen.

  

Fields:

Radio buttons for

            Renewal licenses                                                                                                                                                                                                                             Prints only renewal licenses

            New licenses                                                                                                                                                                                                                                                     Prints only new licenses

  

Radio buttons for

Licenses ready to be printed       Prints all licenses approved by the ABD, but not yet printed.

                                                                                                                                                                                                                                                                    Used by the ABD to print licenses each morning.

Once all licenses have printed a pop up window will ask the user if everything printed ok. If answered yes then these licenses won’t print for this option again.

            Approved licenses                                                                                                                                                                                                                         Prints selected licenses approved by the ABD

  

From license number                                          Starting range of licenses to print

To license number                                                          Ending range of licenses to print

  

License effective year                       The year the license is/was effective, used to print a previous year’s license. Will default to the current year.

  

Radio button for

            Print mailing labels (Y/N)                                                                                                                                 Prints the mailing labels for the licenses that will be printing

  

Navigation buttons/links:

Print button                                     Located at the bottom of the screen, this button will print what has been selected.

  

Screen Information:


Reports Screen

  

  

Security:         

The ABD Licensing, ABD Super User and ABD Accounting groups will have access to this screen.

No other security groups will have access to this screen.

 

Fields:

From Date

To Date

City dropdown (report criteria)

County dropdown (report criteria)

License type dropdown (report criteria)

Sub license type dropdown (report criteria)

License status dropdown (report criteria)

 

Report type (from a drop down, listed below)

Output format drop down (word, excel or pdf)

  

Navigation buttons/links:

Further navigation will be performed from the navigation bar on the left hand side of the screen.

  

Screen Information:

ABD needs the ability to export the reports to excel.

 

Copies of the following reports have been supplied to ITE by the ABD:

  1. Licensee Listing by the one (or a combination) of the following fields:
  2. City, County, License Type, Sub License Type and License Status
  3. Activity Report Recap
  4. Activity Report

 

Other reports (examples not supplied):

  1. Report on everybody that expires on or between the dates selected
  2. Watch list for given dates

On Demand Reporting Screen

Used to Select Report Criteria.

  

  

Security:

Every user will have access to this screen, login is not required.

Users will get to this screen from the navigation bar on the left hand side of the screen. This option will always appear in the navigation bar.

  

Fields:

Report Criteria (fields to be searched by)

License Type (all, multiple options or single option allowed)

License Status (all, multiple options or single option allowed)

Premises Type (all, multiple options or single option allowed)

County (all, multiple options or single option allowed)

City  (all, multiple options or single option allowed)

Insurance Company (all, multiple options or single option allowed)

      License From and To dates

      Premise Address

  

Output Fields and Output Type (fields that will appear on the report)

Owner’s Name, State, License Status

DBA, ZIP, Effective Date

Address Line 1, County, Expiration Date

Address Line 2, License Type, Insurance Company

City, Premise Type

  

Report type (drop down selection of output format in one of the following: word, excel and PDF)

  

Navigation buttons/links:

Generate button                         A report will be generated

1.       In the format selected in Report Type (i.e. Excel)

2.       Containing the fields that have been checked in the Output Fields section

3.       and for any criteria selected in Report Criteria

  

If the following were chosen:

“Renewal Sent” status, “1/1/2004” as From Date and “1/30/2004” as To Date is selected as criteria in the Report Criteria section

“Insurance Company” is checked in the Output Fields section

“Excel” is chosen as the Report Type

                                                      Then when the Print button is clicked

An excel spreadsheet would appear with a list of insurance companies who have licenses associated with them in a status of Renewal Sent, and the license effective date is between 1/1/2004 and 1/30/2004.

  

Screen Information:

In the rare event that too much data is requested from the system, or the search is taking too long (generally 3 minutes), this screen will time out and the user will be taken to a message screen explaining the circumstances. They may then return to the On-Demand Reporting screen and narrow down their search criteria to successfully perform their report.


Local Authority Reports Screen

Used to select criteria and display Local Authority Reports.

  

SCREEN

  

  

  

  

  

  

  

  

  

  

  

  

  

  

  

  

  

  

  

  

  

  

  

  

Security:

Only Local Authorities will have access to this screen.

Users will get to this screen from the navigation bar on the left hand side of the screen. This option will always appear in the navigation bar.

  

Fields:

Report type             Currently only the Financial activity report

Output type             drop down selection of output format in one of the following: word, excel and PDF

Activity From Date   From date

Activity To Date       To Date

  

Navigation buttons/links:

Generate button                         The Financial Activity report will be generated in the output type chosen


Letters Screen

  

  

Security:

ABD users will get to this screen from the navigation bar on the left hand side of the screen.

The ABD Licensing, ABD Super User, ABD Regulation and ABD Accounting groups will have access to this screen.

 

Fields:

Letter type                                                                                                                                                                               One of the following:

                                                                                                                                                                                                                                                                                                                                                                                                        Dram Shop Insurance Cancellation Notice bh

                                                                                                                                                                                                                                                                                                                                                                                                        Temporary Transfer of Premise bh

                                                                                                                                                                                                                                                                                                                                                                                                        Extension of Premise bh

License number             enter the license number the letter will print for

Cancel Date                  Used by the Dram Shop Insurance Cancellation (prints all cancellations for that date)

 

Navigation buttons/links:

Print button                               Prints the letter

  

  

  


Print Dram Cancellation Letter(s)

  

  

Security:

ABD users will get to this screen from the navigation bar on the left hand side of the screen.

The ABD Licensing, ABD Super User, ABD Regulation and ABD Accounting groups will have access to this screen.

 

Fields:

Letter Printed:                Check Box

 

 

Navigation buttons/links:

Print button                               Prints the letter

Update button

  

  

  

  


Transaction Screen

  

  

Security:   

 

 

Fields:

Transaction Date:

Transaction Type:

Payment Type:

Registration Fee:

Surcharge Fee:

From:                            Select from Drop Down

To:                                                                                                                                                                     Select from Drop Down

EFT Processed:             Checkbox

EFT No Processing:                   Checkbox

Navigation buttons/links:

  

Edit                                         

New button                               

Delete button                            

Save button                              

 

Screen Information:

  


Administration Menu Screen

 

 

Security:         

The ABD Super User group will have access to this screen.

No other security groups will have access to this screen.

 

Fields:

  

Navigation buttons/links:

Business Type                           Takes the user to the Business Type administration screen

Charge                                      Takes the user to the Charge administration screen

City                                          Takes the user to the City administration screen

Classification                             Takes the user to the Classification administration screen

County                                      Takes the user to the County administration screen

Court Location                           Takes the user to the Court Location administration screen

Fee Structure                            Takes the user to the Fee Structure administration screen

Insurance Company                   Takes the user to the Insurance Company administration screen

Local Authority                          Takes the user to the Local Authority administration screen

Payment Type                           Takes the user to the Payment Type administration screen

Premises Type                          Takes the user to the Premises Type administration screen

Privilege                                    Takes the user to the Privilege administration screen

Status                                       Takes the user to the Status administration screen

Term                                         Takes the user to the Term administration screen

 

Further navigation will be performed from the navigation bar on the left hand side of the screen.

 

Screen Information:

  


Business Type, City, Classification, County, Court Location, Insurance Company, Local Authority, Payment Type, Premises Type, Privilege, Status, term Administration Screens

  

Screens from the Administration Screen 

The same screen structure will be used for the county, city, law enforcement and dram shop administration screens with the wording changing appropriately.

  

  

Security:

ABD users will get to this screen from the links on the Administration screen.

The ABD Super User group will have access to this screen.

The ABD Accounting, ABD Regulation and ABD Licensing groups will not have access to this screen.

  

Fields:

Dropdown of County/City/Law Enforcement/Dram Shop that displays the following

Name

Contact name

Contact position

Address line 1

Address line 2

City State Zip

Phone number

Fax number

Email address

Population

  

Navigation buttons/links:

Update button                            Update the selected fields

Further navigation will be performed from the navigation bar on the left hand side of the screen.

  

Screen Information:

The same screen will be used for the county, city, law enforcement and dram shop administration screens with the wording changing appropriately.


Fee Structure List Screen

  

  

Security:

ABD users will get to this screen from the navigation bar on the left hand side of the screen.

The ABD Super User, ABD Licensing and ABD Regulation groups will have updatable privileges on this screen.

The ABD Accounting group will not have access to this screen.

 

Fields:

 

Navigation buttons/links:

New button                               

Edit link                                    ABD Super User, ABD Licensing and ABD Regulation will see an Edit link that will take them to the Do Not Issue Screen to modify the person’s details.

 

Delete link                                

  


Fee Structure Administration Screen

  

Security:         

ABD users will get to this screen from a link on the Administration screen.

The ABD Licensing group will have view only privileges on this screen.

The ABD Super User group will have updatable privileges on this screen.

No other security groups will have access to this screen.

 

Fields:

License Type

Fee Description

 

Fee

Surcharge

Total

 

City Population Minimum

City Population Maximum

Term

Square Footage Minimum

Square Footage Maximum

 

Veteran’s Organization

Number of Members

 

 

License classification (dropdown)

Fee schedule (dropdown)

 

License regular fee

License regular surcharge

License Sunday fee

License Sunday surcharge

License total fee

 

City population (dropdown)

Number of members (dropdown)

 

Veteran’s organization operating one day a week

Square feet (dropdown)

 

Trains

Planes

Boats

 

Percentage to ABD

Percentage to Local Authority

 

Effective Date

Expiration Date

 

Navigation buttons/links:

Further navigation will be performed from the navigation bar on the left hand side of the screen.

 

Screen Information:


Add A&A User Screen

 

 

Security:

ABD Super users will get to this screen from the navigation bar on the left hand side of the screen for Administration and then from the Add A&A Users link on the Administration page.

 

Fields:

Privilege type, either a Local Authority or an Insurance Company user

User’s first name

User’s last name

User Id

Password

 

Navigation buttons/links:

Add button                                Adds the user to A&A with the selected security privilege.

 

***NOTE:                                   Once the local authority/insurance company user is added to A&A, that user still needs to be associated with his/her specific local authority/insurance company through the Local Authority/Insurance Company admin screen.

 


Do Not Issue List Screen

 

 

Security:

ABD users will get to this screen from the navigation bar on the left hand side of the screen.

The ABD Super User, ABD Licensing and ABD Regulation groups will have updatable privileges on this screen.

The ABD Accounting group will not have access to this screen.

 

Fields:

Search fields for last name and ssn

List of people on the Do Not Issue list

 

Navigation buttons/links:

Edit link                                    ABD Super User, ABD Licensing and ABD Regulation will see an Edit link that will take them to the Do Not Issue Screen to modify the person’s details.

 

Delete link                                 ABD Super User and ABD Regulation Users will see a Delete link that will delete the selected person.

  

New Button        ABD Super User, ABD Licensing and ABD Regulation will see a New button that will take them to the Do Not Issue Screen to add a new person’s details.


Do Not Issue Screen

  

  

Security:   

The ABD Licensing, ABD Super User and ABD Regulation groups will have updatable privileges on this screen.

The ABD Accounting group will not have access to this screen.

 

Fields:

First name

Last name

SSN

Charge

Comments

 

Navigation buttons/links:

Back link                                  Takes the user back to the Do Not Issue List Screen


View Public Records Screen

Used to View Public Records

  

  

Security:

Anonymous users (view public records) are taken here after they have selected to view a license on the License List screen.

  

Fields:

Users will be able to search for licenses by entering one or more of the following criteria then clicking the search button:

License number

Licensee’s DBA (doing business as)

Licensee classification

Applicant’s name

Owner’s first name

Owner’s last name

Licensee’s business address

Licensee’s business city

Licensee’s business county

Premises type

SSN

Licensee’s status

Date Issued, Effective Date and Expiration Date

  

Screen Information:

  

Navigation buttons/links: Search button: A search is performed and the results appear on the License List screen


Refund Application Screen

Refund Application Screen

  

  

Security:

The licensee will be able to enter everything except the local authority’s signature checkbox.

The local authority will only be able to check their signature checkbox.

Dram Shop users and Bond Company users will not have access to this screen.

  

Fields:

Last day of business

Owner

Address Line 1, Address Line 2, City, State, and Zip (these fields will be pre-filled)

Mailing address Line 1, Address Line 2, City, State, Zip

  

Federal ID (for new only)

SSN (if a sole proprietor), this must match what we have in the system

  

Licensee authorization

Local authority authorization       Licensee will not be able to update this field

  

Navigation buttons/links:

Submit button                            Allows the user to submit changes.

This takes the user to the Message screen explaining that the license has been submitted/authorized for a refund.

  

The status of the application changes to Refund Requested so as the Local Authority will see this license the next time they log in and look at the License List screen.

  

After the Local Authority checks the Local Authority authorizes refund and clicks Submit then the status of the application changes to Refund Authorized by Local Authority so as the ABD will see this license the next time they log in and look at the License List screen.

  

Authorize button                        Only ABD Super users and ABD Licensing users will see this button to allow them to authorize the refund.

Once the refund is authorized then the License Refund Letter will appear to be printed and an automatic email will be sent to the city / county.

  


Applicant Signature Screen After Refund Application Screen

  

  

Security:   

The licensee will be able to enter and edit information on this screen.

The local authority will have read only privileges on this screen.

    Dram Shop users and Bond Company users will not have access to this screen.

 

Fields:

Applicant’s Name                                               Applicant’s name affirming that they have read the declaration

Applicant’s signature date                       Signature date

 

Navigation buttons/links:

Back button                              This takes the user to the New Premise Location Information screen.

Finish button                             Submits the transfer application request.

 


Local Authority Bank Information Screen

Used to Enter Bank Information

  

  

Security:

ABD Super Users and ABD Licensing users will have updatable privileges on this screen.

ABD Accounting and ABD Regulation users will only have viewable privileges on this screen.

  

All fields are required. The Local Authority user will not be allowed to submit this screen, to the ABD, until the required fields are entered.

  

Fields:

Bank Name

Bank Routing Number

Bank Account

Bank info on file                         If this checkbox is checked then we will keep the local authority’s bank information on file so as they will not need to re-enter the information each time they visit this screen.

 

Navigation buttons/links:

Finish button                             The user is taken to the Message screen explaining the license has been endorsed.

 

Back link                                  Takes the user to the Local Authority endorsement screen.

 

Screen Information:

The user is only taken to this screen if the “Debit the Local Authority’s…” checkbox is checked on the Local Authority Endorsement screen.


Transfer Premise Screen

  

  

Security:   

The licensee will be able to enter and update information on this screen.

The local authority will have read only privileges on this screen.

    Dram Shop users and Bond Company users will not have access to this screen.

 

Fields:

Name of Applicant (pre-filled and non-editable)

Name of Business (pre-filled and non-editable)

Address of Premises (pre-filled and non-editable)

Address Line 2 (pre-filled and non-editable)

City, State and Zip (pre-filled and non-editable)

 

New Premises Address

New Premises Address Line 2

City, State and Zip

 

Temporary Transfer (Y/N)

Beginning Date (of temporary transfer)

Ending Date (of temporary transfer)

 

Permanent Transfer (Y/N)

Beginning Date (of permanent transfer)

 

Beginning Date (Dram Shop Liability)

Ending Date (Dram Shop Liability)

 

Navigation buttons/links:

Next  button                               This takes the user to the New Premise Location Information screen.


New Premise Location Information Screen

 

  

Security:   

The licensee will be able to edit and edit information on this screen.

The local authority will have read only privileges on this screen.

    Dram Shop users and Bond Company users will not have access to this screen.

 

Fields:

Number of bathrooms

Number of floors

Control of premises (own or lease)

 

Outdoor service from date (if applicable)

Outdoor service to date (if applicable)

 

Accommodate min 25 people (on-premise applications)

 

Square footage (Off-premise applicant’s only)

Class C verbiage or Class E verbiage will appear as shown above when appropriate.

 

Navigation buttons/links:

Back button                              This takes the user to the Transfer Premise screen.

Next  button                               This takes the user to the Transfer Premise Signature screen.


Transfer Premise Signature Screen

  

 

  

Security:   

The licensee will be able to enter and edit information on this screen.

The local authority will have read only privileges on this screen.

    Dram Shop users and Bond Company users will not have access to this screen.

 

Fields:

Applicant’s Name                                               Applicant’s name affirming that they have read the declaration

Applicant’s signature date                       Signature date

 

Navigation buttons/links:

Back button                              This takes the user to the New Premise Location Information screen.

Finish button                             Submits the transfer application request.

This application type will require endorsement of the Dram Shop, the Local Authority and the ABD.


Premises Update Screen

  

  

Security:   

Licensees will be able to enter and update on this screen.

Local authority users will only have viewable privileges on this screen.

Dram Shop users and Bond Company users will not have access to this screen.

 

Fields:

Is the premise furnished …

Square footage

Added gasoline sales

Number of bathrooms

Number of floors

 

Navigation buttons/links:

Back link                                  Dependent upon the application type

Next link                                                                        Dependent upon the application type


Privilege List Screen

  

  

Security:   

 

Fields:

 

Navigation buttons/links:

Prev link                                    Back to Action List

  

Screen Information:

Click on Privilege that you want to add.


Brew Pub Privilege Screen

 

  

Security:   

Licensees will be able to enter and update information on this screen.

Local authority users will only have viewable privileges on this screen.

 

Fields:

Effective Date

 

Navigation buttons/links:

Back link                                  Dependent upon the application type

Next link                                    Dependent upon the application type

  

Screen Information:

Brew Pub privilege is always an amended license.

Local Authority approval is needed for Brew Pub privilege.

The system will automatically prorate the fees.

 


Living Quarters Privilege Screen

  

  

Security:   

Licensees will be able to enter and update information on this screen.

Local authority users will only have viewable privileges on this screen.

 

Fields:

Effective Date

 

Navigation buttons/links:

Back link                                  Dependent upon the application type

Next link                                    Dependent upon the application type

  

Screen Information:

Living Quarters are always permanent and go to the end of the license.

No Local Authority approval is need for Living Quarters privilege.

 

 


Outdoor Service Privilege Screen

  

  

Security:   

Licensees will be able to enter and update information on this screen.

Local authority users will only have viewable privileges on this screen.

  

Fields:

From Date and To Date

Explanation of boundaries

 

Navigation buttons/links:

Back link                                  Dependent upon the application type

Next link                                    Dependent upon the application type

  

Screen Information:

The privilege is temporary if the end date is not the end date of the license.

If it’s permanent, the ABD will print an amended license.

Dram Shop and Local Authority approval is needed for Outdoor Service privilege.


Sunday Sales Privilege Screen

  

  

Security:   

Licensees will be able to enter and update information on this screen.

Local authority users will only have viewable privileges on this screen.

 

Fields:

Effective Date

 

Navigation buttons/links:

Back link                                  Dependent upon the application type

Next link                                    Dependent upon the application type

  

Screen Information:

Sunday Sales are always permanent and go to the end of the license.

The system will automatically calculate the prorated fees.

Local Authority approval is needed for Sunday Sales privilege.


Catering Privilege Screen

  

  

Security:   

Licensees will be able to enter and update information on this screen.

Local authority users will only have viewable privileges on this screen.

 

Fields:

Effective Date

 

Navigation buttons/links:

Back link                                  Dependent upon the application type

Next link                                    Dependent upon the application type

  

Screen Information:

Catering privilege is always an amended license and is free.

No Local Authority approval is need for Catering privilege.

  


On-Premise Native Wine Privilege Screen

  

  

Security:   

Licensees will be able to enter and update information on this screen.

Local authority users will only have viewable privileges on this screen.

 

Fields:

Effective Date

 

Navigation buttons/links:

Back link                                  Dependent upon the application type

Next link                                    Dependent upon the application type

  

Screen Information:

  


Carryout Wine Privilege Screen

 

  

Security:   

Licensees will be able to enter and update information on this screen.

Local authority users will only have viewable privileges on this screen.

 

Fields:

Effective Date

 

Navigation buttons/links:

Back link                                  Dependent upon the application type

Next link                                    Dependent upon the application type

  

Screen Information:

 

 


Carryout Native Wine Privilege Screen

  

  

Security:   

Licensees will be able to enter and update information on this screen.

Local authority users will only have viewable privileges on this screen.

 

Fields:

Effective Date

 

Navigation buttons/links:

Back link                                  Dependent upon the application type

Next link                                    Dependent upon the application type

  

Screen Information:

Catering privilege is always an amended license and is free.

No Local Authority approval is need for Catering privilege.

 


On-Premise Native Beer Privilege Screen

  

  

Security:   

Licensees will be able to enter and update information on this screen.

Local authority users will only have viewable privileges on this screen.

 

Fields:

Effective Date

 

Navigation buttons/links:

Back link                                  Dependent upon the application type

Next link                                    Dependent upon the application type

  

Screen Information:

 

 


Carryout Beer Privilege Screen

  

  

Security:   

Licensees will be able to enter and update information on this screen.

Local authority users will only have viewable privileges on this screen.

 

Fields:

Effective Date

 

Navigation buttons/links:

Back link                                  Dependent upon the application type

Next link                                    Dependent upon the application type

  

Screen Information:


Authorized Agent Screen

  

  

Security:   

Security info goes here.

 

Fields:

 

Navigation buttons/links:


Keg Registration Screen

  

  

Security:   

Security info goes here.

 

Fields:

 

Navigation buttons/links:


Keg Search Screen

  

  

Security:   

Security info goes here.

 

Fields:

 

Navigation buttons/links:


WAN Instructions Screen

  

  

Security:   

Security info goes here.

 

Fields:

 

Navigation buttons/links:


Add Licensee Information Screen

  

  

Security:   

Security info goes here.

 

Fields:

 

Navigation buttons/links:

  

Help Screen

  

Security:   

Everyone will have read only privileges on this screen.

  

Fields:

  

Navigation buttons/links:

  

Screen Information:

There will be a help icon link on each screen displaying screen image and information for that screen.


On Premise Liquor License – 5 Day Fee Schedule

  

  

                                                                               REGULAR FEES                                            SUNDAY FEES

    

Fee

Surcharge

Total

Fee

Surcharge

Total

Total

  

  

  

  

  

  

  

  

Class A Liquor License (LA)

  

  

  

  

  

  

  

        a. In city over 2,000 and has

75.00

22.50

97.50

7.50

2.25

9.75

107.25

                              more than 250 members

  

  

  

  

  

  

  

        b. In city under 2,000 or club

50.00

15.00

65.00

5.00

1.50

6.50

71.50

                              with less than 250 members

  

  

  

  

  

  

  

        c. Veteran's organization

25.00

7.50

32.50

2.50

0.75

3.25

35.75

                              operating one day a week

  

  

  

  

  

  

  

 

  

  

  

  

  

  

  

  

  

  

  

  

  

  

  

Class B Liquor License (LB)

  

  

  

  

  

  

  

        a. Within cities of 10,000 & over

162.50

48.75

211.25

16.25

4.88

21.13

232.38

        b. Within cities of over 3,000

  

  

  

  

  

  

  

                              and less than 10,000

131.25

39.38

170.63

13.13

3.94

17.07

187.70

        c. Within cities of 3,000 & less

100.00

30.00

130.00

10.00

3.00

13.00

143.00

 

 

 

 

 

 

 

 

  

  

  

  

  

  

  

  

Class C Liquor License (LC)

  

  

  

  

  

  

  

        a. Within cities of 10,000 & over

162.50

48.75

211.25

16.25

4.88

21.13

232.38

        b. Within cities of over 1,500

  

  

  

  

  

  

  

                              & less than 10,000

118.75

35.63

154.38

11.88

3.56

15.44

169.82

        c. Within cities of 1,500 or less

75.00

22.50

97.50

7.50

2.25

9.75

107.25

 

 

 

 

 

 

 

 

  

  

  

  

  

  

  

  

        Special Class C Liquor License (BW)

  

  

  

  

  

  

  

      a.                          Within cities of 10,000 & over

56.25

16.88

73.13

5.63

1.69

7.32

80.45

      b.                          Within cities of over 1,500

  

  

  

  

  

  

  

                                                      & less than 10,000

37.50

11.25

48.75

3.75

1.13

4.88

53.63

      c.                          Within cities of 1,500 or less

18.75

5.63

24.38

1.88

0.56

2.44

26.82

  

  

  

  

  

  

  

  

 


On Premise Liquor License – 14 Day Fee Schedule

 

  

Regular Fees

Sunday Fees

  

  

Fee

Surcharge

Total

Fee

Surcharge

Total

Total

  

  

  

  

  

  

  

  

Class A Liquor License (LA)

  

  

  

  

  

  

  

        a. In city over 2,000 and has

  

  

  

  

  

  

  

                              more than 250 members

150.00

45.00

195.00

30.00

9.00

39.00

234.00

        b. In city under 2,000 or club

  

  

  

  

  

  

  

                              with less than 250 members

100.00

30.00

130.00

20.00

6.00

26.00

156.00

        c. Veteran's organization

  

  

  

  

  

  

  

                              operating one day a week

50.00

15.00

65.00

10.00

3.00

13.00

78.00

 

  

  

  

  

  

  

  

  

  

  

  

  

  

  

  

Class B Liquor License (LB)

  

  

  

  

  

  

  

        a. Within cities of 10,000 & over

325.00

97.50

422.50

65.00

19.50

84.50

507.00

        b. Within cities of over 3,000

  

  

  

  

  

  

  

                              and less than 10,000

262.50

78.75

341.25

52.50

15.75

68.25

409.50

        c. Within cities of 3,000 & less

200.00

60.00

260.00

40.00

12.00

52.00

312.00

 

 

 

 

 

 

 

 

  

  

  

  

  

  

  

  

Class C Liquor License (LC)

  

  

  

  

  

  

  

        a. Within cities of 10,000 & over

325.00

97.50

422.50

65.00

19.50

84.50

507.00

        b. Within cities of over 1,500

  

  

  

  

  

  

  

                              & less than 10,000

237.50

71.25

308.75

47.50

14.25

61.75

370.50

        c. Within cities of 1,500 or less

150.00

45.00

195.00

30.00

9.00

39.00

234.00

 

 

 

 

 

 

 

 

  

  

  

  

  

  

  

  

        Special Class C Liquor License (BW)

  

  

  

  

  

  

  

 a.           Within cities of 10,000 & over

112.50

33.75

146.25

22.50

6.75

29.25

175.50

 b.           Within cities of over 1,500

  

  

  

  

  

  

  

                              & less than 10,000

75.00

22.50

97.50

15.00

4.50

19.50

117.00

 c.           Within cities of 1,500 or less

37.50

11.25

48.75

7.50

2.25

9.75

58.50

  

  

  

  

  

  

  

  

 


On Premise Liquor License – 6 Month Fee Schedule

  

  

Regular Fees

Sunday Fees

  

  

Fee

Surcharge

Total

Fee

Surcharge

Total

Total

  

  

  

  

  

  

  

  

Class A Liquor License (LA)

  

  

  

  

  

  

  

        a. In city over 2,000 and has

    

  

  

  

  

  

  

                              more than 250 members

300.00

90.00

390.00

60.00

18.00

78.00

468.00

        b. In city under 2,000 or club

  

  

  

  

  

  

  

                              with less than 250 members

200.00

60.00

260.00

40.00

12.00

52.00

312.00

        c. Veteran's organization

  

  

  

  

  

  

  

                              operating one day a week

100.00

30.00

130.00

20.00

6.00

26.00

156.00

 

  

  

  

  

  

  

  

  

  

  

  

  

  

  

  

Class B Liquor License (LB)

  

  

  

  

  

  

  

        a. Within cities of 10,000 & over

650.00

195.00

845.00

130.00

39.00

169.00

1,014.00

        b. Within cities of over 3,000

  

  

  

  

  

  

  

                              and less than 10,000

525.00

157.50

682.50

105.00

31.50

136.50

819.00

        c. Within cities of 3,000 & less

400.00

120.00

520.00

80.00

24.00

104.00

624.00

 

 

 

 

 

 

 

 

  

  

  

  

  

  

  

  

Class C Liquor License (LC)

  

  

  

  

  

  

  

        a. Within cities of 10,000 & over

650.00

195.00

845.00

130.00

39.00

169.00

1,014.00

        b. Within cities of over 1,500

  

  

  

  

  

  

  

                              & less than 10,000

475.00

142.50

617.50

95.00

28.50

123.50

741.00

        c. Within cities of 1,500 or less

300.00

90.00

390.00

60.00

18.00

78.00

468.00

 

 

 

 

 

 

 

 

  

  

  

  

  

  

  

  

Special Class C Liquor License (BW)

  

  

  

  

  

  

  

 a.           Within cities of 10,000 & over

225.00

67.50

292.50

45.00

13.50

58.50

351.00

 b.           Within cities of over 1,500

  

  

  

  

  

  

  

                              & less than 10,000

150.00

45.00

195.00

30.00

9.00

39.00

234.00

 c.           Within cities of 1,500 or less

75.00

22.50

97.50

15.00

4.50

19.50

117.00

  

  

  

  

  

  

  

  

 


On Premise Liquor License – 8 Month Fee Schedule

 

  

Regular Fees

Sunday Fees

  

  

Fee

Surcharge

Total

Fee

Surcharge

Total

Total

  

  

  

  

  

  

  

  

Class A Liquor License (LA)

  

  

  

  

  

  

  

        a. In city over 2,000 and has

  

  

  

  

  

  

  

                              more than 250 members

400.00

120.00

520.00

80.00

24.00

104.00

624.00

        b. In city under 2,000 or club

  

  

  

  

  

  

  

                              with less than 250 members

266.67

80.00

346.67

53.33

16.00

69.33

416.00

        c. Veteran's organization

  

  

  

  

  

  

  

                              operating one day a week

133.33

40.00

173.33

26.67

8.00

34.67

208.00

 

  

  

  

  

  

  

  

  

  

  

  

  

  

  

  

Class B Liquor License (LB)

  

  

  

  

  

  

  

        a. Within cities of 10,000 & over

866.67

260.00

1,126.67

173.33

52.00

225.33

1,352.00

        b. Within cities of over 3,000

  

  

  

  

  

  

  

                              and less than 10,000

700.00

210.00

910.00

140.00

42.00

182.00

1,092.00

        c. Within cities of 3,000 & less

533.33

160.00

693.33

106.67

32.00

138.67

832.00

 

 

 

 

 

 

 

 

  

  

  

  

  

  

  

  

Class C Liquor License (LC)

  

  

  

  

  

  

  

        a. Within cities of 10,000 & over

866.67

260.00

1,126.67

173.33

52.00

225.33

1,352.00

        b. Within cities of over 1,500

  

  

  

  

  

  

  

                              & less than 10,000

633.33

190.00

823.33

126.67

38.00

164.67

988.00

        c. Within cities of 1,500 or less

400.00

120.00

520.00

80.00

24.00

104.00

624.00

 

 

 

 

 

 

 

 

  

  

  

  

  

  

  

  

Special Class C Liquor License (BW)

  

  

  

  

  

  

  

 a.           Within cities of 10,000 & over

300.00

90.00

390.00

60.00

18.00

78.00

468.00

 b.           Within cities of over 1,500

  

  

  

  

  

  

  

                              & less than 10,000

200.00

60.00

260.00

40.00

12.00

52.00

312.00

 c.           Within cities of 1,500 or less

100.00

30.00

130.00

20.00

6.00

26.00

156.00

  

  

  

  

  

  

  

  

 


On Premise Liquor License – 12 Month Fee Schedule

 

  

Regular Fees

Sunday Fees

  

  

Fee

Surcharge

Total

Fee

Surcharge

Total

Total

  

  

  

  

  

  

  

  

Class A Liquor License (LA)*

  

  

  

  

  

  

  

        a. In city over 2,000 and has

  

  

  

  

  

  

  

                              more than 250 members

600.00

180.00

780.00

120.00

36.00

156.00

936.00

        b. In city under 2,000 or club

  

  

  

  

  

  

  

                              with less than 250 members

400.00

120.00

520.00

80.00

24.00

104.00

624.00

        c. Veteran's organization

  

  

  

  

  

  

  

                              operating one day a week

200.00

60.00

260.00

40.00

12.00

52.00

312.00

 

  

  

  

  

  

  

  

  

  

  

  

  

  

  

  

Class B Liquor License (LB)*

  

  

  

  

  

  

  

        a. Within cities of 10,000 & over

1,300.00

390.00

1,690.00

260.00

78.00

338.00

2,028.00

        b. Within cities of over 3,000

  

  

  

  

  

  

  

                              and less than 10,000

1,050.00

315.00

1,365.00

210.00

63.00

273.00

1,638.00

        c. Within cities of 3,000 & less

800.00

240.00

1,040.00

160.00

48.00

208.00

1,248.00

 

 

 

 

 

 

 

 

  

  

  

  

  

  

  

  

Class C Liquor License (LC)*

  

  

  

  

  

  

  

        a. Within cities of 10,000 & over

1,300.00

390.00

1,690.00

260.00

78.00

338.00

2,028.00

        b. Within cities of over 1,500

  

  

  

  

  

  

  

                              & less than 10,000

950.00

285.00

1,235.00

190.00

57.00

247.00

1,482.00

        c. Within cities of 1,500 or less

600.00

180.00

780.00

120.00

36.00

156.00

936.00

 

 

 

 

 

 

 

 

  

  

  

  

  

  

  

  

Special  Class C Liquor License (BW)*

  

  

  

  

  

  

  

 a.           Within cities of 10,000 & over

450.00

135.00

585.00

90.00

27.00

117.00

702.00

 b.           Within cities of over 1,500

  

  

  

  

  

  

  

                              & less than 10,000

300.00

90.00

390.00

60.00

18.00

78.00

468.00

 c.           Within cities of 1,500 or less

150.00

45.00

195.00

30.00

9.00

39.00

234.00

  

  

  

  

  

  

  

  

*Needs dram insurance

 

 

 

 

 

 

 


Manufacturers and Wholesaler License Fee Schedule

  

CLASSIFICATION

  

    

12-Month Fee

 

 

 

  

  

Class B Native Wine (WBN)

25.00

 

 

  

 

  

Wholesale Beer Distributor (BA)

250.00

 

 

 

 

 

Native Wholesale Beer Distributor (BAN)

250.00

  

  

  

  

Wholesale Wine Distributor (WA)

750.00

  

  

  

  

  

Native Wholesale Wine Distributor (WAN)

25.00

  

  

  

  

  

Liquor Manufacturer (CM)

350.00

  

  

  

  

  

Brewers, Manufacturers, Importers (CB)

100.00

  

  

  

  

  

Native Brewers, Manufacturers, Importers (CBN)

No Charge

  

  

  

  

  

Distillers, Manufacturers, Importers (CD)

50.00

  

  

  

  

  

Vintners, Manufacturers, Importers (CV)

100.00

  

  

  

  

  

Native Vintners, Manufacturers, Importers (CVN)

No Charge

 

 

 

 

 

Broker (SP)

25.00

  

  


Color Table for Fees

  

  

35% ABD;   65% LOCAL AUTHORITY

  

100% ABD

  

25% ABD;   75% LOCAL AUTHORITY

  

100% LOCAL AUTHORITY

  


    Sublicense Types & Additional Locations

  

License

Type

Brew

Pub

Living Qtrs

Outdoor

Service

Sunday

Sales

Catering

Privilege

On-Premise

Native Wine

Carryout

Wine

Carryout

Native Wine

On-Premise

Native Beer

Carryout

Beer

Native Brewer's

Certificate of

Compliance

Native Wine

Certificate of

Compliance

Addt'l

Location

BB

X

X

X

X

  

X

  

  

  

  

  

  

  

BC

  

X

X

X

  

  

X

X

  

  

  

  

  

LA

  

X

X

X

  

  

  

  

  

  

  

  

  

LB

  

X

X

X

X

  

X

  

  

  

  

  

  

LC

X

X

X

X

X

  

X

  

  

  

  

  

  

BW

  

X

X

X

  

  

X

  

  

  

  

  

  

LD

  

X

X

X

  

  

  

  

  

  

  

  

  

LE

  

X

X

X

  

  

X

X

  

X

  

  

  

WB

  

X

X

X

  

  

  

  

  

    

  

  

  

BA

  

X

  

  

  

  

  

  

  

  

  

  

  

BAN

  

X

  

X

  

  

  

  

X

  

X

  

  

WAN

  

X

  

X

  

X

  

  

  

  

  

X

X

WBN

  

X

X

X

  

  

  

  

  

  

  

  

  

WCN

  

X

X

X

  

  

  

  

  

  

  

  

  

  


Carryout License Fee Chart

  

Class C Beer Permit:  Fees are calculated on the interior floor space of the retail sales area.

 

 

5,001 and over square feet

2,001 through 5000 square feet

1,501 through 2,000 square feet

1,500 or less square feet

Basic

Sunday

$300.00*

    200.00*

    100.00*

            75.00*

$60.00

40.00

20.00

15.00

  

  

    *Class C Beer Permit fees are payable to the local authority.  Sunday Sales Privilege on Class C Beer Permit, and all other fees, are payable to the Alcoholic Beverages Division.

  

Class E Liquor License:  Fees are calculated on a sliding scale factoring square footage and population.  Sunday Sales Privilege is included.

Population

1,500 sq. ft.

or less

1,501 through 2,000 sq. ft.

2,001 through 5,000 sq. ft.

5,000 sq. ft. and over

Over 10,000

1,501 – 10,000

Less than 1,500

$2,500.00

        1,500.00

                       750.00

$3,500.00

        2,500.00

        1,500.00

$5,000.00

        3.500.00

        2,500.00

$7,500.00

        5,000.00

        3,500.00

 

Class B Wine Permit:  Flat fee.

 

Basic

Sunday

12 Month

        8 Month

        6 Month

$500.00

        333.34

        250.00

Included

Included

Included

  


Licenses That Need a Dram Shop or Bond Company

  

Class

Description

Bond

Dram

BB

On-Premises Beer; carryout beer

  

X

LA

Retail On-premises liquor, beer, wine; no carryout

  

X

LB

Retail on-premises liquor, beer, wine; carryout beer

  

X

LC

Retail on-premises liquor, beer, wine; carryout beer

  

X

BW

Retail on-premises beer, wine; carryout beer

  

X

WCN

Retail on-premises native wine; carryout native wine

  

X

LD

Retail on-premises liquor, beer, wine; no carryout

  

X

LE

Retail carryout liquor; no on-premises

X

  

BA

Wholesale Beer Distributor

X

  

BAN

Native Wholesale Beer Distributor

X

  

WA

Wholesale Wine Distributor

X

  

WAN

Native Wholesale Wine Distributor

X

  

CM

Liquor Manufacturer

X

  

  


Description and Percentage to State and Local Authority

  

Class

Description

Fee

Local Authority

% to State

% To Local

BA

Wholesale Beer Distributor

$250.00

State

100.00%

0.00%

BAN

Native Wholesale Beer Distributor

$250.00

State

100.00%

0.00%

WA

Wholesale Wine Distributor

$750.00

State

100.00%

0.00%

WAN

Native Wholesale Wine Distributor

$25.00

State

100.00%

0.00%

CM

Liquor Manufacturer

$350.00

State

100.00%

0.00%

CB

Brewers, Manufacturers, Importers

$100.00

State

100.00%

0.00%

CBN

Native Brewers, Manufacturers, Importers

FREE

State

0.00%

0.00%

CD

Distillers, Manufacturers, Importers

$50.00

State

100.00%

0.00%

CV

Vintner's, Manufacturers, Importers

$100.00

State

100.00%

0.00%

CVN

Native Vintner's, Manufacturers, Importers

FREE

State

100.00%

0.00%

SP

Broker

$25.00

State

100.00%

0.00%